Archive Systems Hits The Four Million Cubic Feet Mark For Records Storage Achieves Milestone While Helping Companies Go Paperless.

Posted on Sep 30, 2010 in Records Management News

More and more com­pa­nies are rely­ing on Archive Sys­tems to help man­age their crit­i­cal busi­ness information…

Sep­tem­ber 30, 2010 — Fair­field, NJ — Archive Sys­tems, a lead­ing provider of doc­u­ment and records man­age­ment ser­vices, today announced that the com­pany has achieved a new mile­stone in the num­ber of records stored at its mul­ti­ple Record Cen­ter facil­i­ties. Over four mil­lion cubic feet of records are now stored at the company’s loca­tions in New Jer­sey, Ari­zona, and Oregon.

“We are very excited about the unprece­dented growth in our busi­ness records stor­age ser­vice. More and more com­pa­nies are rely­ing on Archive Sys­tems to help man­age their crit­i­cal busi­ness infor­ma­tion because of our unique blend of phys­i­cal ser­vices and advanced tech­nolo­gies. Our ASPEN Vir­tual Records Cen­ter (VRC) and ASPEN Vir­tual File Room (VFR) solu­tions enable them to tran­si­tion to the paper­less work envi­ron­ment at their own pace,” stated Gor­don Rap­kin, Chief Exec­u­tive Offi­cer of Archive Systems.

The VRC and VFR are exten­sions of Archive Sys­tems’ records man­age­ment ser­vices, which include busi­ness records stor­age, doc­u­ment shred­ding, off­site data pro­tec­tion, and dig­i­tal doc­u­ment con­ver­sion ser­vices. These com­pre­hen­sive Software-as-a-Service solu­tions inte­grate every­thing from doc­u­ment receipt, doc­u­ment imag­ing and data cap­ture to Web-based image host­ing and workflow.

“In addi­tion to our focus on tech­nol­ogy, we pride our­selves on pro­vid­ing lead­ing cus­tomer ser­vice that truly sets us apart from other providers. Our mis­sion is to change the way the world man­ages doc­u­ments, and that starts with one happy client at a time,” added Rapkin.

About Archive Sys­tems, Inc.

Archive Sys­tems deliv­ers prod­ucts and ser­vices that enable orga­ni­za­tions to man­age paper and dig­i­tal doc­u­ments. The com­pany pro­vides a bridge to a paper­less future by unit­ing tra­di­tional records man­age­ment ser­vices with cloud-based Vir­tual File Room technology.

Records man­age­ment ser­vices range from phys­i­cal records stor­age and secure doc­u­ment shred­ding to dig­i­tal doc­u­ment con­ver­sion ser­vices and on-demand vir­tual file deliv­ery. Archive Sys­tems’ flag­ship doc­u­ment man­age­ment plat­form, ASPEN, auto­mates and opti­mizes com­plex document-based processes, and man­ages the flow of work through­out an organization.

Addi­tional ASPEN Vir­tual File Room appli­ca­tions sup­port doc­u­ment cen­tric areas such as human resources, ven­dor man­age­ment, and con­tract and lease man­age­ment. These tech­nolo­gies, com­bined with Archive Sys­tems’ doc­u­ment ser­vices, cap­ture, store, route, and archive doc­u­ments online — improv­ing effi­ciency and accu­racy while low­er­ing costs.

Archive Sys­tems is chang­ing the way the world man­ages doc­u­ments. For more infor­ma­tion, please visit www.archivesystems.com.

Read more at :http://www.1888pressrelease.com/archive-systems-hits-the-four-million-cubic-feet-mark-for-re-pr-244687.html

Com­pli­ments of File­Man Research

RETRIEVEX ACQUIRES INDIANA RECORDS STORAGE FIRM

Posted on Sep 25, 2010 in Records Management News

9/23/2010
Pur­chase of Kinder Records Man­age­ment gives Retrievex posi­tion in Indiana.

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Retrievex Inc., a records and infor­ma­tion man­age­ment sys­tems provider, has acquired Kinder Records Man­age­ment, an oper­at­ing divi­sion of Kinder Mov­ing and Stor­age Inc., Evans­ville, Ind.

This trans­ac­tion expands Retrievex’s Mid­west Region, which was formed five months ago through its acqui­si­tion of Info­Man­age­ment Inc., based in Cincinnati.

Retrievex serves cus­tomers through­out New Eng­land, the New York met­ro­pol­i­tan area, includ­ing north­ern and cen­tral New Jer­sey, the Philadel­phia met­ro­pol­i­tan area, North­ern Vir­ginia, Wash­ing­ton DC and Cincinnati.

“Kinder is the only records man­age­ment busi­ness in the greater Evans­ville mar­ket, and it is strate­gi­cally posi­tioned to serve the Illi­nois, Indi­ana and Ken­tucky tri-state area,” says J. Peter Pierce, founder, pres­i­dent and CEO.

Ed Der­ringe, who heads Kinder Mov­ing, says, “The Retrievex man­age­ment team is, with­out doubt, the most well respected in the indus­try. This is clearly the very best move we could have made for our cus­tomers who will now have the most sophis­ti­cated, effi­cient and continuously-upgraded sys­tems avail­able to them. This will allow us to intro­duce new ser­vice offer­ings that our cus­tomers have been clam­or­ing for. For our com­pany and employ­ees, it will be both excit­ing and reward­ing to be part of such a dynamic and rapidly grow­ing organization.”

Retrievex was formed in 2007 with its first acqui­si­tion serv­ing the Greater Boston Area. The com­pany presently has seven locations.

Read more: http://www.sdbmagazine.com/Article.aspx?article_id=108185

Adding Storage or Enforcing Retention: The Debate is Over

Posted on Sep 18, 2010 in Records Management News

Sep­tem­ber 18, 2010
By Craig Rhinehart

I did a joint web­cast this week with Infor­ma­tion­Week on strate­gies to deal with infor­ma­tion over­load (which made me feel guilty about my recent lull in blog­ging). On the web­cast we con­ducted a quick poll and I was fas­ci­nated by the results. The poll con­sisted of two questions:

The first ques­tion was …

What is your organization’s cur­rent, pri­mary strat­egy for deal­ing with its infor­ma­tion overload?

The choices and audi­ence responses were:

Adding more stor­age 35.2%
Devel­op­ing new enter­prise reten­tion poli­cies to address infor­ma­tion growth 29.6%
Enforc­ing enter­prise reten­tion poli­cies more vig­or­ously 9.3%
Don’t know 25.9%
The sec­ond ques­tion was the same except asked in a future tense:

What is your organization’s future, pri­mary strat­egy for deal­ing with its infor­ma­tion overload?

It had the same choices but far dif­fer­ent audi­ence responses:

Adding more stor­age 19.1%
Devel­op­ing new enter­prise reten­tion poli­cies to address infor­ma­tion growth 29.8%
Enforc­ing enter­prise reten­tion poli­cies more vig­or­ously 25.5%
Don’t know 25.5%
Holy smokes Bat­man! … I think we are com­ing out of the dark ages. Keep in mind that Infor­ma­tion­Week serves an IT cen­tric audi­ence and gen­er­ally not the RIM or Legal stake­hold­ers who are already pas­sion­ate about reten­tion and dis­po­si­tion of records and infor­ma­tion. From this sur­vey data I con­cluded the fol­low­ing from this IT cen­tric audience:

29.6% already devel­op­ing reten­tion poli­cies today in addi­tion to those that already have them – this is progress.
Adding stor­age as a pri­mary strat­egy will decrease from 35.2% to 19.2% – this is amaz­ing … and may be the first time “adding stor­age” wasn’t the auto­matic answer.
Enforc­ing reten­tion as a pri­mary strat­egy will increase from 9.3% to 25.5% – IT pro­fes­sion­als clearly under­stand that enforc­ing reten­tion is “the” answer to con­trol­ling infor­ma­tion growth, see Spring Clean­ing for Infor­ma­tion and How Long Do I Keep Infor­ma­tion?
55.3% will develop or enforce reten­tion poli­cies as a pri­mary strat­egy in the future – more than 3 times now pre­fer this to adding stor­age.
Devel­op­ing and enforc­ing reten­tion poli­cies is now the clear choice for a pri­mary strat­egy to address infor­ma­tion over­load and growth over sim­ply adding stor­age.
This isn’t the only data that sup­ports this of course. Accord­ing to Oster­man Research, 70% of orga­ni­za­tions share the same con­cern. A num­ber of related resources can be found at http://tinyurl.com/2fayjwf includ­ing a webi­nar from Oster­man and others.

I will post the replay link to my webi­nar Con­tent Assess­ment: The Crit­i­cal First Steps to Gain­ing Con­trol in the com­ing days.

In the mean time rejoice with me … Ding Dong the Witch is Dead !

Devel­op­ing and enforc­ing reten­tion poli­cies is now the clear choice and cur­rent pri­mary strat­egy over sim­ply adding stor­age by all stake­hold­ers … IT, Legal and RIM. Are you see­ing the same change in thought and action in your orga­ni­za­tion? Let me know by shar­ing your thoughts.

read more: http://craigrhinehart.wordpress.com/2010/09/18/adding-storage-or-enforcing-retention-the-debate-is-over/

Com­pli­ments of File­Man Research

New Records Regulations Aimed to Protect Consumers

Posted on Sep 15, 2010 in Records Management News

by Wendy Git­tle­son, GRM Infor­ma­tion Man­age­ment
SEPTEMBER 14, 2010

Con­sumer pri­vacy pro­tec­tion is a hot topic these days, as it should be. Reg­u­la­tions like HIPAA are designed at least in part to help pro­tect con­sumers from loom­ing threats like iden­tity theft. The Sen­ate is try­ing to take that a step further.

The bill, is being spon­sored by Sen­ate Com­merce Con­sumer Pro­tec­tion Sub­com­mit­tee Chair­man Mark Pryor, D-Ark., and Com­merce Chair­man John (Jay) Rock­e­feller, D-W.Va. The idea is that busi­nesses and non-profits would be required to take “rea­son­able secu­rity efforts” to pro­tect con­sumer data like credit card num­bers, Social Secu­rity num­bers, addresses and dates of birth. If there was a breach, busi­nesses and non-profits would be required to notify the vic­tims within 60 days and pro­vide 2 years of credit mon­i­tor­ing service.

“An esti­mated 9 mil­lion Amer­i­cans have their iden­ti­ties stolen each year, result­ing in destroyed credit rat­ings and legal trou­bles,” Rock­e­feller said in a state­ment. “Con­sumers are placed at risk of iden­tity theft, fraud, and other harm when bad actors get access to their per­sonal infor­ma­tion as a result of secu­rity breaches. Com­pa­nies and other enti­ties who col­lect and main­tain data on indi­vid­u­als should keep this infor­ma­tion safe and notify con­sumers if it is compromised.”

Does this bill go far enough? I haven’t seen the word­ing of the bill, but there seem to be no real puni­tive dam­ages. It’s under­stand­able that mis­takes can be made, despite the best efforts. How­ever, shouldn’t a com­pany with a his­tory of neglect­ful actions be more heav­ily penal­ized than a first time offender, espe­cially if that first time offender tried to do every­thing right?

There is no date yet for when this bill will be up for a vote, but I’ll keep every­one posted.

While we’re on the sub­ject, GRM Doc­u­ment Man­age­ment has solu­tions to help keep pri­vate infor­ma­tion pri­vate. There are two major risks, unen­crypted data and data stored on hard dri­ves. Unen­crypted data can be hacked and hard dri­ves (espe­cially lap­top hard dri­ves) can be stolen. GRM Doc­u­ment Man­age­ment offers pass­word pro­tected, web based records access which will ensure that sen­si­tive data is only viewed by approved people.

Regard­less of the out­come of the bill, secu­rity breaches can be very bad news for a com­pany. In today’s com­pet­i­tive busi­ness envi­ron­ment, just a lit­tle bad press can be deadly.

Read more: http://www.linkedin.com/news?viewArticle=&articleID=196591555&gid=40713&type=member&item=29630241&articleURL=http://www.grmdocumentstorage.com/blog/%3Fp%3D125&urlhash=xjKh&goback=.gde_40713_member_29630241

Com­pli­ments of File­Man Research

Technology to Create Permanent Records

Posted on Sep 14, 2010 in Records Management News

Sep­tem­ber 13, 2010

How are you stor­ing infor­ma­tion in your com­pany? Con­struc­tion tech­nol­ogy sys­tems such as job cost­ing, project man­age­ment, and account­ing, among oth­ers, help gen­er­ate and store timely and crit­i­cal job infor­ma­tion for con­trac­tors. And as the vol­ume of data cre­ated on jobs con­tin­ues to rise and take on all dif­fer­ent for­mats, the need for big­ger and bet­ter stor­age meth­ods con­tinue to top the list of con­struc­tion tech­nol­ogy priorities.

Accord­ing to indus­try research, RDX (remov­able disk)-based stor­age sys­tems, are gain­ing momen­tum in all industries–including con­struc­tion. And RDX stor­age capac­i­ties con­tinue to out­pace tape stor­age media.

ProS­tor Sys­tems, www.prostorsystems.com, Boul­der, Colo., came to mar­ket with the ProS­tor Infini­Vault prod­uct line, now ship­ping with the new 1TB (ter­abyte) RDX remov­able disk cartridge.

The avail­abil­ity of the new car­tridge with an uncom­pressed capac­ity of 1TB will help indus­tries with rich media appli­ca­tions. Users also have access to up to 100TB of securely man­aged online capac­ity with­out hav­ing to pur­chase new hardware—as ProS­tor Infini­Vault uses both online and RDX remov­able disk technology.

This tech­nol­ogy will par­tic­u­larly help the con­struc­tion indus­try with reten­tion man­age­ment, pro­tec­tion from obso­les­cence, dis­as­ter recov­ery, reg­u­la­tory com­pli­ance, legal stor­age, tape reduc­tion, and backup optimization.

Specif­i­cally for the con­struc­tion indus­try, ProS­tor is part­nered with Con­struc­tion Imag­ing, www.construction-imaging.com, Rocky Mount, N.C., mean­ing the con­tent man­age­ment plat­form from Con­struc­tion Imag­ing is inte­grated with the intel­li­gent stor­age and archiv­ing plat­form from ProStor.

The need to access crit­i­cal infor­ma­tion in a timely and cost-efficient man­ner con­tin­ues to become more of a pri­or­ity in both the com­mer­cial and res­i­den­tial con­struc­tion indus­tries. This solu­tion will give the con­struc­tion indus­try a way to store every­thing from doc­u­ments to emails in a secure and acces­si­ble location.

http://www.constructech.com/news/articles/article.aspx?article_id=8567&SECTION=1

Com­pli­ments of File­Man Research