Turn Your Office Processes Green

Posted on Mar 29, 2010 in Records Management News

Turn Your Office Processes Green

TAMPA, Fla., March 29 /PRNewswire/ — With another Earth Day approach­ing, many busi­nesses are look­ing for new ideas on going green. One local expert says chang­ing the way you man­age and dis­pose of files and records can be good for the envi­ron­ment and your business.

“No mat­ter what your busi­ness, chances are you have boxes full of con­fi­den­tial files that, at some point, will need to be dis­posed of,” said Mar­shall Stevens, co-owner of Stevens & Stevens Busi­ness Records Man­age­ment, a full-service records stor­age and man­age­ment cen­ter. “Too often those old files end up in a land­fill, which is bad for the envi­ron­ment and poses a secu­rity prob­lem for your business.”

In order to get a han­dle on your files in an eco-friendly man­ner, Stevens sug­gests estab­lish­ing a records man­age­ment and shred­ding plan. By prop­erly shred­ding and recy­cling, you can ensure a greener out­come that’s secure for your busi­ness. For an addi­tional “green” option, he sug­gests uti­liz­ing soft­ware designed to man­age hard copy files that have been con­verted into elec­tronic for­mat so the amount of paper being used can be reduced.

Stevens says when busi­nesses are look­ing to go dig­i­tal with records, seek a solu­tion that will con­vert all files, no mat­ter what the orig­i­nal for­mat may be, into an elec­tronic for­mat. Then, all files will be housed through a secure, con­tent man­age­ment sys­tem which acts as the new vir­tual file room. “You’ll save on print­ing and stor­age costs, not to men­tion time spent search­ing for mis­placed files,” he said. “You’re also doing your part by help­ing keep our air clean, reduc­ing the amount of trees being cut down and pre­serv­ing water.”

It may seem over­whelm­ing to tackle all this on your own, so Stevens sug­gests part­ner­ing with a firm that spe­cial­izes in eco-friendly doc­u­ment man­age­ment and destruc­tion ser­vices. He says, “They can help ensure things are being done right and in an envi­ron­men­tally friendly way.”

So this Earth Day, con­sider estab­lish­ing a “green” records man­age­ment pol­icy. It’ll improve effi­cien­cies, make your busi­ness more secure and you’ll be kinder to the environment

Stevens & Stevens Busi­ness Records Man­age­ment is a full-service records stor­age and man­age­ment cen­ter pro­vid­ing ser­vices through­out the Tampa Bay area. For more infor­ma­tion, visit www.ssbrm.com and fol­low Stevens & Stevens on Twit­ter at: http://twitter.com/StevensBRM or on Face­book at: http://www.facebook.com/ssbrm.

SOURCE Stevens & Stevens Busi­ness Records Man­age­ment
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