This is what your scanning competition is saying …
http://www.ideamarketers.com/?articleid=788143
10 Best Reasons for Document Scanning
by Steven Hastert
document scanning More Details about document scanning here.
The days of storing paper records are quickly coming to an end. The process has taken many years but more and more companies are using document scanning to convert paper records to digital. If your company is a hold out here are 10 reasons to get scanning.
- Future Ready — In the past documents have been stored in a variety of formats. Some have fallen out of favor such as microfiche and microfilm. These records must now be converted a second time to digital format or be lost as microfilm readers become scarce. Digital records can be converted to any new format with software in moments going forward.
- Security — Privacy laws including HIPAA and FACTA require business to keep control over its private information. With electronic documents it is easier to maintain control. This is because security can be focused down to the document level and access changed instantly as job functions change. What each employee looks at can also be tracked.
- Disclosure Laws — Sarbanes-Oxley and other legal disclosure laws require business to quickly find all relevant documents requested. This process is easy with electronic documents.
- Disaster Recovery — What would be the consequences of losing all of your records? Most businesses only have one copy of their company records and store that on site. This puts you at risk for burglary, flood and fire. Scanned documents can be backed up to a remote server on a regular basis.
- Easy to Collaborate — Document scanning allows teams to work on projects across geographic areas. Company records becoming living documents that can be mined for valuable information.
- Go Green — Cut back on paper and ink for printing. Electronic records also require less energy to store than climate controlled records storage facilities.
- Easy to Distribute — Avoid the trouble of finding a record, making a copy and then sending it through the mail or FedEx. Remote employees and partners also have access to document near instantly with email. This is a big advantage for medical offices that are bombarded with requests from patients.
- Save Employee Time — Employees waste a great deal of time looking for records. They can be in their desk or in the official company records. Electronic records are more easily found via search functions. Electronic records also don’t require time to file after they are used.
- Reduce Space — Millions of scanned documents can be stored in a server. To store a similar number of paper documents would require rooms and rooms.
- Save Money — The last but definitely most important reason for document scanning is saving money. Cut your storage costs, the number of employees needed to maintain and retrieve records and improve everyone’s productivity.
If you need help with your document scanning project then give Record Nations a call at 866.385.3706.
Compliments of FileMan Research
Cary McGovern
(504) 669‑0559 cell
Read MoreHere’s an Article to show your clients … Boxes of medical files found abandoned in South Bend
Boxes of Medical files found abandoned in South Bend
Indiana attorney general’s office investigating.
By TOM MOOR
Tribune Staff Writer
SOUTH BEND — An agent with the Indiana attorney general’s office removed 21 boxes of medical records from a downtown office building Friday that contain the personal information of hundreds of local people.
The boxes, consisting of thousands of sheets of paper, contain patients’ Social Security numbers, addresses, phone numbers, diagnoses and prescriptions.
Dave Niesel, who owns The Business Center Inc., which has a suite in the office building at 328 N. Michigan St., noticed the boxes when he moved his business there in January.
Although the records appeared to be locked safely in a storage closet in the basement of the building, it appears the medical practice that was in the building years ago moved out and left them.
“I’m sure it’s something the patients would be concerned about,” said Niesel, noting the building had been vacant for about 10 years.
It appears from several of the medical records that a man named Dr. Armand J. Rigaux owned the business, called Family Medicine of Michiana or Health Designs Inc. The last date included in most of the paperwork is 1993.
Many attempts by The Tribune to find Rigaux were unsuccessful. A search of his name online yielded several listings at various doctor’s offices across the country. The most recent telephone listing appears to have Rigaux located in New Orleans, but that number was disconnected. A message left with the Louisiana State Board of Medical Examiners was not returned.
The patients
John Bowlby, 80, and his wife Clara, 81, say they were patients of Rigaux in the late 1980s and maybe early ‘90s when he had a practice on Angela Boulevard. Clara’s name was on a medical record a Tribune reporter found among the documents. After hearing that the documents had been locked away, John Bowlby said it didn’t concern him much.
“I’d still like to see them shredded, though,” he said.
The Tribune alerted the state attorney general’s office about the records this week — which led to the removal of the records — and the department’s ID Theft Unit will investigate, spokesman Bryan Corbin said. Corbin added that the boxes will be taken to the attorney general’s evidence room at the Indiana Government Center in Indianapolis for further review.
The ID Theft Unit will conduct an inventory of the records to determine what type of information is included and how many individuals were affected.
Corbin added that it’s too early to say what could happen in this case.
“Generally speaking, when unsecured data is discovered, our ID Theft Unit will review the files to determine if it contains any consumers’ personal data and if their privacy was compromised,” he said.
Under Indiana codes, owners of databases have certain legal obligations to notify customers of a privacy breach within a reasonable period of time, or face financial penalties.
In similar cases, Corbin said, the office of the attorney general has reached an agreement of voluntary compliance with each physician. Each doctor agreed to notify the affected patients, take various measures to secure patients’ and employees’ personal data, and pay civil penalties and court costs. One doctor in 2007 paid $750, while another in 2008 paid $1,250.
Corbin said in the South Bend case, the notification requirement and time frame for notification appear to hinge upon discovery of the breach, even if the records were abandoned before the effective date of the statute. It is unclear whether Rigaux would face any penalties.
In a story printed in 1998 by MD Compliance Alert, it was reported that Rigaux sold his practice in 1993 to Saint Joseph Regional Medical Center and formed SmartCare and Explorer Healthcare Inc., a company that places physicians in permanent and temporary positions known as locum tenens placements throughout the United States.
An earlier case
Meanwhile, this is at least the second time this year in St. Joseph County that records containing people’s personal information were found.
At least 80 files of personal loan applications were found in a Dumpster behind Town & Country Shopping Centre in Mishawaka in June.
Included in the files were names, Social Security numbers and even bank account numbers. Corbin said this week this case is ongoing.
He said the files reportedly belonged to a former employee at a South Bend loan bank. When the man’s house was foreclosed, the files apparently were thrown in the Dumpster, Corbin said.
Anyone who discovers an unsecured data breach should call local police and the ID Theft Unit at (800) 382‑5516.
Staff writer Tom Moor:
tmoor@sbtinfo.com
(574) 247‑7756
Compliments of FileMan Resarch
Read MoreI just found this through my daily research
I thought that you and your management would like to see this important posting regarding “Forum & MoReq2 .… A community of Public Archives and interested parties in archive, records and information management throughout the EU”
FileMan … Cary McGovern
Subject: DLM Forum & MoReq2 .… A community of Public Archives and interested parties in archive, records and information management throughout the EU
This should be of interest to anyone in the EU and anyone interested in how the EU laws are much like the US in RIM matters.
Compliments of FileMan Research
____________________________________________________________________
November 15, 2009 DLM Forum & MoReq2 .… A community of Public Archives and interested parties in archive, records and information management throughout the EU
DLM Forum & MoReq2 PRESENTATIONS NOW AVAILABLE FOR DOWNLOAD!
Copies of all the presentations by speakers at the recent members meeting in Härnösand, Sweden on November 4 and 5, 2009 can be downloaded in PDF format from the Härnösand downloads <http://www.dlmforum.eu/index.php?option=com_jotloader&view=categories&cid=21_8503f903bbce99c159fca8ebfce698f9&Itemid=95> page.
Members meeting Härnösand, November 2009
Constitution of the DLM Forum
PDF 78.2 KB
For reference purposes: the latest copy of the DLM Forum constitution (also available from Governance downloads <http://www.dlmforum.eu/index.php?option=com_jotloader&view=categories&cid=2_d412f7cfe867b14164a42643f8bfca2d&Itemid=10&lang=en> )
Important Constitutional Change — re-structure of the DLM Forum as a legal entity
PDF 410.91 KB
A proposal for a significant change to the DLM Forum where the DLM Network EEIG is replaced by a Community Interest Company
General Constitutional Changes — various
PDF185.84 KB
A proposal for other general updates to the constitution — not related to the previous proposal for a change of structure
Programme for Härnösand, November 2009
PDF115.07 KB
Programme for Härnösand, Sweden, November 4 and 5, 2009 UPDATED October 16, 2009
Announcement for Härnösand, November 2009
PDF97.05 KB
Announcement for Härnösand, Sweden, November 4 and 5, 2009
Practical Information for Härnösand, November 2009
PDF351.65 KB
Practical Information for Härnösand, Sweden, November 4 and 5, 2009
Registration Form for Härnösand, November 2009
PDF114.13 KB
Please fill in and return to secretariat@dlmforum.eu to register for the meeting
Registration Form for Härnösand, November 2009
MS Word (form)160 KB
Please fill in and return to secretariat@dlmforum.eu to register for the meeting
DLM Forum Business Plan – QUIZ
PDF52.06 KB
Handout given to members at the meeting
Presentaton — Landsarkivet i Härnösand The Regional Archives welcomes DLM Forum participants November 4, 2009
PDF4.5 MB
Kenneth Hänström (Härnösand Regional Archives)
Presentation — Programme Introduction, DLM Forum and MoReq Governance Board update
PDF1.66 MB
Martin Waldron (DLM Forum Secretariat)
Presentation — Development and eGovernment
PDF2.82 MB
Torbjörn Hörnfeldt (Swedish National Archives)
Presentation — Part 1 — Accreditation of e-recordkeeping services
PDF5.5 MB
Tatjana Hajtnik (Slovenian National Archives)
Presentation — Part 2 — Accreditation of e-recordkeeping services
PDF4.87 MB
Tatjana Hajtnik (Slovenian National Archives)
Presentation — Building the future by exploiting the past — MoReq Roadmap & DLM Forum Business Plan
PDF6.37 MB
Jon Garde (MGB — Maintenance and Innovation & DLM Secretary)
Presentation — Making it happen
PDF48.44 KB
Rory Staunton (MGB — Marketing and Dissemination)
Presentation — Building the future by exploiting the past Updating the DLM Forum constitution
PDF3.15 MB
Jon Garde (DLM Secretary)
Presentation — Agenda for general meeting
PDF3.42 MB
Jon Garde (DLM Secretary)
Presentation — DLM Forum: Update on Activities
PDF594.55 KB
Toivo Jullinen (DLM Chair)
Presentation — Keeping up with change: Educating archivists to work in the digital environment
PDF1.15 MB
Karen Anderson (Mid University)
Presentation — Flexible and automated ingest of records from EDRM systems
PDF1.53 MB
Lauri Leht (National Archives of Estonia)
Presentation — Facilitating Interoperability: Exchanging records between systems
PDF571.17 KB
Richard Blake (The National Archives of the UK)
Presentation — MoReq2 Certification and Compliance Feedback and Experiences From Testing the First ERMS Product
PDF6.36 MB
Karl Mayrhofer (MGB — Testing and Certification)
Presentation — Certification and Compliance — Open Text and MoReq2
PDF5.92 MB
Tracy Caughell (Open Text Corporation)
Presentation — “The Biz Quiz” — DLM Forum Business Plan — QUIZ Results and Prizes
PDF893.23 KB
Jon Garde (DLM Secretary)
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