Iron Mountain Opens Special Storage Facilities to Help Federal Records Keepers Meet Oct. 1 Regulatory Deadline

Posted on Sep 23, 2009 in Records Management News

http://www.businesswire.com/portal/site/google/?ndmViewId=news_view&newsId=20090922006067&newsLang=en

http://www.ironmountain.com Sep­tem­ber 22, 2009 10:44 AM East­ern Day­light Time Iron Moun­tain Opens Spe­cial Stor­age Facil­i­ties to Help Fed­eral Records Keep­ers Meet Oct. 1 Reg­u­la­tory Deadline

BOSTON–(BUSINESS WIRE)–The clock is tick­ing for gov­ern­ment agen­cies and their con­trac­tors, who have until next Thurs­day to com­ply with updated reg­u­la­tions from the National Archives and Records Admin­is­tra­tion (NARA) for pro­tect­ing fed­eral doc­u­ments, pho­tos and other records. To help those with fed­eral records meet their com­pli­ance oblig­a­tions, Iron Moun­tain Incor­po­rated (NYSE: IRM), the global leader in infor­ma­tion pro­tec­tion and stor­age ser­vices, has opened four, specially-outfitted records cen­ters exclu­sively for stor­ing and imag­ing gov­ern­ment documents.

The 36 Code of Fed­eral Reg­u­la­tions (CFR) 1228, sub­part K, from NARA pre­scribes stan­dards that focus on the secu­rity and fire safety of fed­eral record stor­age facil­i­ties. By Oct. 1, gov­ern­ment agen­cies and con­trac­tors must fin­ish bring­ing older facil­i­ties, or ones that have stored fed­eral records since before Aug. 29, 2005, in com­pli­ance with these stan­dards, or they must have relo­cated their records to com­pli­ant stor­age. NARA set the dead­line in 2005 for upgrad­ing estab­lished record facil­i­ties when it amended its Code of Fed­eral Reg­u­la­tions first intro­duced in 2000. The amend­ments clar­i­fied require­ments for facil­i­ties already stor­ing fed­eral records and man­dated all future fed­eral record cen­ters com­ply. With more than 1,500 fed­eral gov­ern­ment agen­cies and con­trac­tors as clients, Iron Moun­tain has achieved full com­pli­ance and is now accept­ing records at its four CFR-compliant Fed­eral Record Cen­ters in Red­lands, Calif.; Kansas City, Mo.; Elgin, Ill.; and Fred­er­icks­burg, Va. Iron Moun­tain has spe­cially designed and out­fit­ted each facil­ity to store more than one mil­lion cubic feet of fed­eral hard­copy infor­ma­tion and to pro­vide quick access to it via onsite imag­ing capabilities.

“For many in the fed­eral mar­ket, this dead­line and these reg­u­la­tions may seem new, but Iron Moun­tain is ready” said Jeff John­son, senior vice pres­i­dent of Gov­ern­ment Ser­vices for Iron Moun­tain. “We have been pro­tect­ing and man­ag­ing fed­eral records for more than 50 years, expe­ri­ence we’ve leaned on to under­stand the CFR require­ments and to offer our cus­tomers a com­pli­ant data stor­age solu­tion that’s more cost effec­tive than if they invested the req­ui­site finan­cial and human cap­i­tal to do it them­selves. The fed­eral gov­ern­ment plans to enforce these new stan­dards, hold­ing both agen­cies and their con­trac­tors respon­si­ble for com­pli­ance, and it reserves the right to audit facil­i­ties and prac­tices for com­pli­ance. We want our cus­tomers to have peace of mind that they’re choos­ing an expe­ri­enced provider with not only com­pli­ant facil­i­ties but with a total chain-of-custody process for secur­ing and access­ing their infor­ma­tion and avoid­ing the con­se­quences of non-compliance.”

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