Iron Mountain Opens Special Storage Facilities to Help Federal Records Keepers Meet Oct. 1 Regulatory Deadline

Posted on Sep 23, 2009 in Records Management News

http://www.businesswire.com/portal/site/google/?ndmViewId=news_view&newsId=20090922006067&newsLang=en

http://www.ironmountain.com Sep­tem­ber 22, 2009 10:44 AM East­ern Day­light Time Iron Moun­tain Opens Spe­cial Stor­age Facil­i­ties to Help Fed­eral Records Keep­ers Meet Oct. 1 Reg­u­la­tory Deadline

BOSTON–(BUSINESS WIRE)–The clock is tick­ing for gov­ern­ment agen­cies and their con­trac­tors, who have until next Thurs­day to com­ply with updated reg­u­la­tions from the National Archives and Records Admin­is­tra­tion (NARA) for pro­tect­ing fed­eral doc­u­ments, pho­tos and other records. To help those with fed­eral records meet their com­pli­ance oblig­a­tions, Iron Moun­tain Incor­po­rated (NYSE: IRM), the global leader in infor­ma­tion pro­tec­tion and stor­age ser­vices, has opened four, specially-outfitted records cen­ters exclu­sively for stor­ing and imag­ing gov­ern­ment documents.

The 36 Code of Fed­eral Reg­u­la­tions (CFR) 1228, sub­part K, from NARA pre­scribes stan­dards that focus on the secu­rity and fire safety of fed­eral record stor­age facil­i­ties. By Oct. 1, gov­ern­ment agen­cies and con­trac­tors must fin­ish bring­ing older facil­i­ties, or ones that have stored fed­eral records since before Aug. 29, 2005, in com­pli­ance with these stan­dards, or they must have relo­cated their records to com­pli­ant stor­age. NARA set the dead­line in 2005 for upgrad­ing estab­lished record facil­i­ties when it amended its Code of Fed­eral Reg­u­la­tions first intro­duced in 2000. The amend­ments clar­i­fied require­ments for facil­i­ties already stor­ing fed­eral records and man­dated all future fed­eral record cen­ters com­ply. With more than 1,500 fed­eral gov­ern­ment agen­cies and con­trac­tors as clients, Iron Moun­tain has achieved full com­pli­ance and is now accept­ing records at its four CFR-compliant Fed­eral Record Cen­ters in Red­lands, Calif.; Kansas City, Mo.; Elgin, Ill.; and Fred­er­icks­burg, Va. Iron Moun­tain has spe­cially designed and out­fit­ted each facil­ity to store more than one mil­lion cubic feet of fed­eral hard­copy infor­ma­tion and to pro­vide quick access to it via onsite imag­ing capabilities.

“For many in the fed­eral mar­ket, this dead­line and these reg­u­la­tions may seem new, but Iron Moun­tain is ready” said Jeff John­son, senior vice pres­i­dent of Gov­ern­ment Ser­vices for Iron Moun­tain. “We have been pro­tect­ing and man­ag­ing fed­eral records for more than 50 years, expe­ri­ence we’ve leaned on to under­stand the CFR require­ments and to offer our cus­tomers a com­pli­ant data stor­age solu­tion that’s more cost effec­tive than if they invested the req­ui­site finan­cial and human cap­i­tal to do it them­selves. The fed­eral gov­ern­ment plans to enforce these new stan­dards, hold­ing both agen­cies and their con­trac­tors respon­si­ble for com­pli­ance, and it reserves the right to audit facil­i­ties and prac­tices for com­pli­ance. We want our cus­tomers to have peace of mind that they’re choos­ing an expe­ri­enced provider with not only com­pli­ant facil­i­ties but with a total chain-of-custody process for secur­ing and access­ing their infor­ma­tion and avoid­ing the con­se­quences of non-compliance.”

Read more here: http://www.businesswire.com/portal/site/google/?ndmViewId=news_view&newsId=20090922006067&newsLang=en

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Best Per­sonal Regards,

Cary

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The pros and cons of recycling backup tapes

Posted on Sep 22, 2009 in Records Management News

The tape stor­age end game: The pros and cons of recy­cling backup tapes By Alan Earls 21 Sep 2009 | SearchDataBackup.com

As many tape backup users — and all tape ven­dors will tell you, tape stor­age is the unsung, unglam­orous main­stay of data reten­tion. Despite the low and declin­ing costs of disk stor­age, tape, which is com­par­a­tively cheap to buy and has low energy costs, remains one of the most eco­nom­i­cal ways to store and back up data.

But what hap­pens when you move up to a more mod­ern for­mat of tape, to disk backup, or sim­ply choose to dis­pose of old tapes? For years, third par­ties have offered another option — sell the tapes and recy­cle them to oth­ers cus­tomers. How­ever, accord­ing to OEMs and oth­ers, this sec­ondary tape mar­ket is fraught with risk. With no stan­dards and no over­sight, third par­ties fre­quently erase only the header infor­ma­tion from the tapes they acquire, poten­tially leav­ing giga­bytes of sen­si­tive infor­ma­tion avail­able for perusal. While there don’t appear to be any doc­u­mented inci­dents of major data breaches occur­ring as a result of poor tape recy­cling prac­tices, the poten­tial for dis­as­ter is there.

Sen­si­tive data still on recy­cled tapes

“We have pur­chased recy­cled tapes on the mar­ket and found that we could eas­ily read large amounts of data, some of which could be con­sid­ered sen­si­tive, such as social secu­rity num­bers and hos­pi­tal records,” said Tom Lally, vice pres­i­dent of Imation’s com­mer­cial divi­sion. In fact, in lab tests run on 100 “recer­ti­fied” tapes pur­chased com­mer­cially, Ima­tion dis­cov­ered intel­li­gi­ble infor­ma­tion on one-third of the car­tridges. And that’s the kind of risk that should be a wakeup call for IT man­agers, he said. Fur­ther­more, noted Lally, in Ima­tion tests, mul­ti­ple degauss­ing passes were needed to ren­der data fully inac­ces­si­ble; mean­ing that about the only prac­ti­cal solu­tion for those intent on com­plete data destruc­tion is shred­ding and/or incin­er­at­ing the tape.

Read more here http://searchdatabackup.techtarget.com/news/article/0,289142,sid187_gci1365403,00.html

Com­pli­ments of File­Man Research

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Best Per­sonal Regards,

Cary

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DataChambers Records Management Expands into the Triangle

Posted on Sep 22, 2009 in Records Management News

Dat­aCham­bers Records Man­age­ment Expands into the Triangle

Dat­aCham­bers Records Man­age­ment Expands into the Triangle

09-21-2009

WINSTON-SALEM, N.C. – Dat­aCham­bers Records Man­age­ment, a North Carolina-based firm spe­cial­iz­ing in the man­age­ment and stor­age of busi­ness records, today announced the open­ing of a new facil­ity in Mor­risville, N.C.

The 24,000-square-foot office and record cen­ter space at Key­stone Busi­ness Park is cen­trally located for con­ve­nient access to busi­nesses across the Tri­an­gle. Dat­aCham­bers Records Man­age­ment will use the facil­ity to pro­vide a vari­ety of secure, information-based ser­vices, includ­ing doc­u­ment imag­ing, shred­ding, file man­age­ment and record stor­age.

Chris Kel­ley, chief oper­a­tions offi­cer for Dat­aCham­bers Records Man­age­ment, says the expan­sion into the Tri­an­gle is dri­ven by demand from the company’s clients.

“Sev­eral of the busi­nesses we sup­port have a pres­ence in the Raleigh-Durham area, and they are eager for us to offer the same ser­vices there that are avail­able in the Triad and Char­lotte,” he said. “We plan to deliver a com­plete pack­age of infor­ma­tion man­age­ment solu­tions, backed by local account­abil­ity and a level of cus­tomer ser­vice that is unmatched in the industry.”

Among the com­pa­nies who plan to use the new facil­ity is Womble Car­lyle San­dridge & Rice, PLLC, a lead­ing law firm.

“With well over 100,000 boxes of vital records in stor­age across 11 cities on the east coast, our rela­tion­ship with our records man­age­ment ven­dor is very impor­tant,” says Brent Mead­ows, direc­tor of records ser­vices for Womble Car­lyle San­dridge & Rice. “I’ve dealt with sev­eral records man­age­ment com­pa­nies, includ­ing some with a large, nation­wide foot­print. Dat­aCham­bers is far and away the best com­pany I’ve dealt with in the mar­ket. We recently expanded our rela­tion­ship with them based on their top-notch, on-time and con­sis­tent ser­vice, and we’re delighted their new facil­ity is near our offices in Raleigh and the Research Tri­an­gle Park.”

Head­quar­tered in Winston-Salem, Dat­aCham­bers Records Man­age­ment is one of the largest, pri­vately owned records man­age­ment oper­a­tions in the indus­try with more than 1.3 mil­lion cubic feet of inven­tory stored for more than 1,000 clients. Last year the com­pany expanded into Char­lotte with a new 85,000-square-foot facil­ity at Ridge Creek Busi­ness Park. It recently invested in a new climate-controlled tape vault at the facil­ity to pro­tect client backup files and elec­tronic records.

For more infor­ma­tion on Dat­aCham­bers Records Man­age­ment and the ser­vices it offers, call (919) 941‑9101, or visit the com­pany online at www.datachambers.com.

Dat­aCham­bers Records Management

Founded in 1983, Dat­aCham­bers Records Man­age­ment pro­vides file stor­age, tape vault­ing, doc­u­ment imag­ing and shred­ding ser­vices to more than 1,000 clients. We are pri­vately owned, head­quar­tered on an 80-acre cam­pus in Winston-Salem, N.C., and have facil­i­ties in Greens­boro, High Point, Char­lotte and the greater Raleigh area. Our staff man­ages more than 1.3 mil­lion boxes of paper records and 150,000 elec­tronic backup tapes, and we shred and recy­cle approx­i­mately 100 tons of paper each month.

Our sis­ter com­pany Dat­aCham­bers, LLC is a full-service infor­ma­tion tech­nol­ogy and man­aged ser­vices provider spe­cial­iz­ing in secure data cen­ter ser­vices, busi­ness con­ti­nu­ity ser­vices and 24x7 net­work mon­i­tor­ing. Together we offer the industry’s widest range of infor­ma­tion man­age­ment ser­vices for busi­nesses.

Read more here … http://carolinanewswire.com/news/News.cgi?database=00001news.db&command=viewone&id=1879&op=t

Com­pli­ments of File­Man Research

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Best Per­sonal Regards,

Cary

Sub­ject: Crown Records Man­age­ment Acquires Ath­ema Archiv­ing In South Africa

http://www.indiaprwire.com/pressrelease/financial-services/2009090933305.htm

Crown Records Man­age­ment, the world’s num­ber one pri­vate busi­ness infor­ma­tion stor­age com­pany, announced the acqui­si­tion of Ath­ema Archiv­ing, a South African records man­age­ment busi­ness based in Johan­nes­burg, South Africa.

With the acqui­si­tion of this com­pany and highly-developed scan­ning oper­a­tion in South Africa, Crown’s clients will enjoy a full spec­trum of ser­vices rang­ing from imag­ing, data extrac­tion, elec­tronic media stor­age, secure and con­fi­den­tial waste destruc­tion and tra­di­tional doc­u­ment stor­age services.

Estab­lished in 1983, Crown Records Man­age­ment cur­rently serves clients in 52 coun­tries and brings its vast global knowl­edge and high-technology solu­tions to the South African mar­ket­place. Inno­v­a­tive tech­nolo­gies pro­vide clients with Web-based sys­tems to retrieve records in stor­age, gen­er­ate cus­tomized reports, and access invoices and billing infor­ma­tion. Off-site data stor­age and host­ing ser­vices enable clients to access elec­tronic files on a secure, Web-based browser.

Flamely Fourie, who was pre­vi­ously based in Dubai, UAE, in charge of Crown’s records man­age­ment divi­sion, will over­see Crown South Africa’s records busi­ness. Fourie said, “I am excited about the growth poten­tial. We will be focus­ing on addi­tional scan­ning busi­ness, as well as more media stor­age and cer­ti­fied destruc­tion services.”

Crown’s Record Man­age­ment in South Africa, head­quar­tered in Johan­nes­burg, oper­ates and serves 300 clients through­out Dur­ban, Cape Town and Port Elizabeth.

Philip Briton, Crown’s group vice pres­i­dent of Records Man­age­ment added, “This acqui­si­tion strength­ens our devel­op­ment pro­gram through­out the con­ti­nent. South Africa is cur­rently in the top five fastest grow­ing economies and Crown looks for­ward to serv­ing the needs of clients in the quickly grow­ing industry.”

To read more about Crown Records Man­age­ment in South Africa, please visit our Web site at www.crownrms.com/southafrica

- End -

Crown Records Man­age­ment is a divi­sion of the Crown World­wide Group which was estab­lished in 1965. In 1983, Crown real­ized there was a pro­found need for a com­pany to help man­age the explo­sion of phys­i­cal and elec­tronic busi­ness infor­ma­tion. Using its expe­ri­ence in secure stor­age, on-time deliv­ery and track­ing tech­nol­ogy, Crown began offer­ing tra­di­tional records man­age­ment ser­vices includ­ing stor­age, index­ing and destruc­tion of records.

As the company’s list of clients grew, the Crown Records Man­age­ment team expanded its range of ser­vices and tech­nolo­gies to meet its clients’ evolv­ing needs. Today, Crown serves large and small cor­po­ra­tions around the world, pro­vid­ing ser­vices rang­ing from stor­age of hard copies and elec­tronic busi­ness infor­ma­tion to scan­ning, imag­ing, data con­ver­sion, data host­ing, escrow and destruc­tion services.

Crown Records Man­age­ment man­ages more than 20,000,000 cubic feet of busi­ness records across 50 coun­tries, oper­at­ing from over 200 Man­age­ment Cen­ters. Crown has grown to become the num­ber one pri­vate com­pany in this field.

Com­pli­ments of File­Man Research To Sub­scribe to the File­Man Blog click here … http://www.carymcgovern.com/feed/

Best Per­sonal Regards,

Cary

_________________________________________

Cary F. McGovern

File­Man

File Man­agers, Inc.

250 Mako Nako Drive

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(985) 845‑0559 phone

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This e-mail is intended solely for the per­son or entity to which it is addressed and may con­tain con­fi­den­tial and/or priv­i­leged infor­ma­tion. Any review, dis­sem­i­na­tion, copy­ing, print­ing or other use of this e-mail by per­sons or enti­ties other than the addressee is pro­hib­ited. If you have received this e-mail in error, please con­tact the sender imme­di­ately and delete the mate­r­ial from any computer.

 please think before you print!

—–Orig­i­nal Message—–

From: PRISM-listserver-owner@lists.prismintl.org [mailto:PRISM-listserver-owner@lists.prismintl.org] On Behalf Of Chris Pearson

Sent: Fri­day, Sep­tem­ber 04, 2009 11:48 AM

To: PRISM-listserver@lists.prismintl.org

Sub­ject: RE: Back­ground checks

John,

We use Kroll also and I would rec­om­mend them – very thorough.

Chris Pear­son

Van­guard Archives

3900 S. Michi­gan Avenue

Chicago, IL 60653

773 268 6713

www.vanguardarchives.com

________________________________

From: PRISM-listserver-owner@lists.prismintl.org [mailto:PRISM-listserver-owner@lists.prismintl.org] On Behalf Of Chad Sorrell

Sent: Fri­day, Sep­tem­ber 04, 2009 8:37 AM

To: PRISM-listserver@lists.prismintl.org

Sub­ject: RE: Back­ground checks

John,

We’ve used Kroll for a num­ber of years and been pleased with their ser­vice.  You can eas­ily cus­tomize the thor­ough­ness of the screen­ing to fit your needs.

http://www.kroll.com/services/screening/background_investigation/

Chad Sor­rell

750 Moun­tain View Drive

Piney Flats, TN 37686

Phone:   423–391-0014

Fax:       423–391-0015

Notice:  This mes­sage and any attach­ments are intended only for the addressee and may con­tain infor­ma­tion that is priv­i­leged, con­fi­den­tial and/or pro­pri­etary work prod­uct.  If you are not the intended recip­i­ent, do not read, copy, retain or dis­sem­i­nate this mes­sage or any attach­ment.  If you have received this mes­sage in error, please delete all copies of the mes­sage and any attach­ments and call the sender imme­di­ately at (423) 391‑0014.

To view attachments

Open the attached PDF file. You must have Acro­bat® Reader® <http://www.adobe.com/products/acrobat/readstep2.html>  installed to view the attachment.

—–Orig­i­nal Message—–

From: PRISM-listserver-owner@lists.prismintl.org [mailto:PRISM-listserver-owner@lists.prismintl.org] On Behalf Of John Corbitt

Sent: Fri­day, Sep­tem­ber 04, 2009 8:26 AM

To: PRISM-listserver@lists.prismintl.org

Sub­ject: Back­ground checks

Mem­bers,

I’m won­der­ing if any of the mem­bers could rec­om­mend a ‘Back­ground Check’ ser­vice for new hires, that you are com­fort­able with and found them to be rea­son­ably priced?

Thanks

John

John Cor­bitt, President

NDX Archives & Next Day Xpress

5621 Old Fred­er­ick Rd.

Catonsville,  MD 21228

* 410–744-7255, ext 100  direct dial

* 410–744-5111  main line

7  410–747-5495  fax

Cell 410–241-1937

john@shipndx.com <mailto:john@shipndx.com>

www.ndxarchives.com <http://www.ndxarchives.com/>    www.shipndx.com <http://www.shipndx.com/>

You are sub­scribed to the PRISM Inter­na­tional mem­ber­ship list­server for gen­eral dis­cus­sion. To unsub­scribe send an e-mail to staff@prismintl.org. To sub­scribe addi­tional employ­ees from a mem­ber com­pany send the name and e-mail address of the new sub­scriber to staff@prismintl.org.

You are sub­scribed to the PRISM Inter­na­tional mem­ber­ship list­server for gen­eral dis­cus­sion. To unsub­scribe send an e-mail to staff@prismintl.org. To sub­scribe addi­tional employ­ees from a mem­ber com­pany send the name and e-mail address of the new sub­scriber to staff@prismintl.org.

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Clarification

Posted on Sep 21, 2009 in Records Management News

In the Gart­ner arti­cle I posted yesterday

… “Iron Moun­tain” was not rated Cau­tion nor was “Laser­fiche” … it was a spe­cific soft­ware prod­uct each mar­kets for Records Man­age­ment. Iron Moun­tain bought Accu­trac Soft­ware a while back and it was the Accu­trac prod­uct specif­i­cally that rated a Cau­tion. And Laserfiche’s RME prod­uct also was rated a Cau­tion prior to the study.

Pro­vided by File­Man Research.

To Sub­scribe to the File­Man Blog click here … http://www.carymcgovern.com/feed/

Best Per­sonal Regards,

Cary

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Very Important Document for all of us in Document management

Posted on Sep 20, 2009 in Records Management News

Very Impor­tant Doc­u­ment includes rat­ings of all prod­ucts includ­ing Iron Moun­tain and Laser­fis­che with rat­ing :Caution

Mar­ketScope for Records Man­age­ment - 10 Sep­tem­ber 2009

Ken­neth Chin, Gart­ner RAS Core Research Note G00169707

Full arti­cle http://www.gartner.com/technology/media-products/reprints/ca/vol2/article3/article3.html

… Orga­ni­za­tions have long known that imple­ment­ing their records man­age­ment ini­tia­tives is chal­leng­ing. Peo­ple and processes are both impor­tant ele­ments, but choos­ing the right records man­age­ment solu­tion can be the dif­fer­ence between suc­cess and fail­ure …

       

… What We Need to Know … Records man­age­ment has become an impor­tant ini­tia­tive for many orga­ni­za­tions as gov­ern­ment reg­u­la­tions, changes to the rules gov­ern­ing legal dis­cov­ery, and free­dom of infor­ma­tion leg­is­la­tion in dif­fer­ent coun­tries have all begun to be felt. Demand for records man­age­ment solu­tions con­tin­ues to grow, as the tech­nol­ogy is imper­a­tive if an orga­ni­za­tion is to effec­tively imple­ment an enter­prise-wide records man­age­ment pro­gram …

File­Man Research found that added two new ven­dors Iron Moun­tain and Laser­fiche both rated “Cau­tion” with DoD 5015.2-STD cer­ti­fi­ca­tion added to Gart­ner MarketScope while most of the oth­ers have been rated pos­i­tive or strong positive.

Read more here: http://www.gartner.com/technology/media-products/reprints/ca/vol2/article3/article3.html

You may down­load this free but be aware that

© 2009 Gart­ner, Inc. and/or its Affil­i­ates. All Rights Reserved. Repro­duc­tion and dis­tri­b­u­tion of this pub­li­ca­tion in any form with­out prior writ­ten per­mis­sion is for­bid­den. The infor­ma­tion con­tained herein has been obtained from sources believed to be reli­able. Gart­ner dis­claims all war­ranties as to the accu­racy, com­plete­ness or ade­quacy of such infor­ma­tion. Although Gartner’s research may dis­cuss legal issues related to the infor­ma­tion tech­nol­ogy busi­ness, Gart­ner does not pro­vide legal advice or ser­vices and its research should not be con­strued or used as such. Gart­ner shall have no lia­bil­ity for errors, omis­sions or inad­e­qua­cies in the infor­ma­tion con­tained herein or for inter­pre­ta­tions thereof. The opin­ions expressed herein are sub­ject to change with­out notice.

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